In dark kitchens and central production units (CPUs), visibility and consistency are everything. With multiple production lines, high batch volumes, and complex distribution routes, paper-based systems make it almost impossible to maintain reliable traceability.

Task Manager brings precision, accountability, and automation to the heart of your operation, connecting food safety, temperature control, and compliance into one digital workflow.

Your challenges

• Proving end-to-end traceability for every batch
• Keeping accurate HACCP records across high-volume production
• Monitoring temperature control through preparation and dispatch
• Meeting EHO and third-party audit requirements
• Maintaining accountability across large or rotating teams

How Task Manager helps

• Digital HACCP and batch recording capture every step, from goods-in to dispatch, with supplier and batch data auto-linked across forms.
• Traceability feature follows each ingredient from delivery to plate – with timestamped logs, staff accountability, and clear audit trails for every action.
• Continuous temperature monitoring protects cold-chain integrity 24/7.
• Smart corrective actions ensure non-compliance is documented and resolved immediately.
• Real-time dashboards provide complete visibility for QA and operations leads, wherever they are.
• Audit-ready reporting removes stress from EHO and internal inspections.

Task Manager gives dark kitchens and CPU operations the power to prove compliance at any time – while saving hours of manual administration.

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A national foodservice provider introduced Task Manager to digitise food safety processes across its central production kitchens. The goal was to link every stage of the production journey – from goods-in to dispatch – and make compliance data instantly accessible.

With the new Traceability feature, every ingredient, process and product is automatically tracked. Batch codes, supplier information, and use-by dates captured at delivery are linked to production, cooling and distribution logs. Each action is timestamped, user-attributed, and instantly available in a digital audit trail.

Key Results

• Full traceability from delivery to plate, improving due diligence and reducing manual error.
• Faster audits, with evidence and corrective actions visible in seconds.
• Continuous monitoring of fridges and freezers, preventing stock loss.
• Staff accountability across multiple shifts and production areas.

Task Manager’s digital HACCP and traceability system now provides the operation with complete oversight – strengthening compliance, improving efficiency, and ensuring every product meets the highest safety standards.

“We can now follow every batch from intake to dispatch and produce the full audit trail in moments.”
– Operations Manager, National Catering Group